Project Coordinator – Madison – Staff Electric Company Inc. – Madison, WI at vmysmartpros

Job title: Project Coordinator – Madison

Company: Staff Electric Company Inc.

Job description: Seeking a challenging but rewarding opportunity with a great company – please apply with with us at Staff Electric.

Competitive wages and excellent benefits

The office is located at 2213 Industrial Drive, Monona, WI

Summary:

Under the direction of the Project Manager, the Project Manager Assistant helps coordinate all administrative duties pertaining to the project delivery process, including but not limited to correspondence with the owner, general contractor, vendor and field personnel. Assists with organizing and controlling release of project order documents to support the project schedule.

Essential Duties and Responsibilities:

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. The following list of duties and responsibilities apply to the Project Manager Assistant position, unless otherwise noted.
• Microsoft Office knowledge and experience is required
• Coordinate major purchase orders by forwarding vendor quote to Purchasing and obtain Purchase order. Upon receiving purchase order from PM, log in and distribute to field.
• Gather request submittal from vendors, as provided by PM/ General Foreman, and transmit submittal to general contractor per architect specifications.
• Track stages of submittal on spreadsheet report.
• Oversee issuing formal release to vendor and issue delivery coordination.
• Track and log releases/ approvals to spreadsheet report and follow up with vendor on shipping confirmation.
• Prepare Quotes, Invoices, and Extras by composing letter using proper format for type of work and submit to customer after PM review.
• Must track and log in progress of quotes, invoices, and extras on spreadsheet report.
• Coordinate Change Orders once approved by PM by submitting a change order update letter to general contractor/owner.
• Maintains Panel Directories by using a template with type of panel directories from information provided by the field.
• Coordinates As Builts- Project Close Out by submitting as-built drawings to CAD department, where applicable, and transmit as-builts to Owner/GC, per specifications.
• Once reviewed by PM, submit close out letters to Owner/GC, as applicable; warranties, NFPA reports, testing and acceptance reports.
• Administer Quality program – Project Close Out by providing the QA program and inspection checklists to the field.
• Must submit completed inspection reports to Owner/GC and copy to server.

Qualifications, Knowledge and Skills:
• High School diploma or equivalent.
• Ability to operate standard office equipment, copier/printer, scanner, plotter, telephone and computer.
• Solid skills with Microsoft Outlook, Word, Excel, etc.
• Ability to work well in a team environment
• Excellent written and verbal communication skills, while being self-motivated and maintaining a positive attitude while working under pressure.

Education and/or Experience:

Must possess a high school diploma, or equivalent. Office support experience is desired.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; talk or hear; and use hands to handle, or touch objects or controls. The employee is occasionally required to stand and walk; and travel to job sites which may require reach above shoulders; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move safety equipment and safety supplies weighing up to 25 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works in an office setting. The employee occasionally must travel to job sites and will occasionally be around moving mechanical parts; work in wet or humid conditions; work in high precarious places; fumes or airborne particles; outdoor weather conditions; extreme heat; risk of electrical shock; or vibration.

Expected salary:

Location: Madison, WI

Job date: Fri, 09 Dec 2022 05:27:05 GMT

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